Managing Contacts in Outlook :
- Open Contacts: In Outlook, go to the "People" view.
- Add a New Contact:
- New Outlook for Windows: Click "New Contact."
- Classic Outlook: Click "New Contact."
- Enter Contact Information: Fill in the contact's details like name, email address, phone number, company, etc.
- Save Contact: Click "Save & Close" or "Save."
Other Contact Management Actions :
- Edit a Contact: Select a contact and click "Edit Contact."
- Delete a Contact: Select a contact and click "Delete."
- Categorize Contacts: Assign categories to your contacts for easy filtering and organization.
- Sort Contacts: Sort your contacts by name, company, or other criteria.
- Search Contacts: Use the search bar to find specific contacts quickly.
- Import/Export Contacts: Import contacts from other sources or export your Outlook contacts.
Creating Contact Groups (Distribution Lists) :
- Open Contacts: Go to the "People" view.
- Create a New Contact Group:
- New Outlook for Windows:
- Click the dropdown arrow next to "New Contact" and select "New Contact List."
- Classic Outlook:
- Click the dropdown arrow next to "New Contact" and select "New Contact Group."
- Name the Contact Group: Give your contact group a descriptive name.
- Add Members:
- Click "Add Members."
- Choose contacts from your address book or create new email contacts.
- Save Contact Group: Click "Save & Close."
Using Contact Groups :
- Sending Emails: When composing an email, type the contact group name in the "To" field. The email will be sent to all members of the group.
- Scheduling Meetings: You can also use contact groups to invite multiple people to a meeting at once.
